Where Can I Print an Email? The 2026 Answer

You're staring at an email on your phone. It's important — maybe a boarding pass, maybe a contract, maybe a shipping label you need right now.

And you ask the question millions of people ask every day:

"Where can I print this email?"

The answer used to be "drive to FedEx" or "find someone with a printer." In 2026, the answer is much better.

Table of Contents

• The Old Ways to Print an Email
  • Option 1: FedEx Office / Staples / Library
  • Option 2: Forward to Someone With a Printer
  • Option 3: "Print" From Your Phone
  • Option 4: The Manual Desktop Method
• The 2026 Answer: Print From Your Own Printer, Automatically
• The Gmail Label Trick
• The Outlook Folder Method
• What Can You Print?
• Common Scenarios
  • "I need to print a boarding pass"
  • "I need to print a shipping label"
  • "I need to print an invoice for my records"
  • "I need to print a contract someone sent me"
  • "I need to print something at the office, but I'm at home"
• The Gmail Label Trick
• The Outlook Folder Method
• What Can You Print?
• How It Works
• The Gmail Label Trick
• The Outlook Folder Method
• What Can You Print?

The Old Ways to Print an Email

Let's run through the options people typically think of — and why most of them are terrible:

Option 1: FedEx Office / Staples / Library

Drive to a store. Forward the email to yourself. Open it on a public computer. Print. Pay per page.

Cost: $0.15-$0.50 per page + gas + time Time: 30-60 minutes round trip Privacy: You just opened your email on a public computer. Hope you logged out.

Option 2: Forward to Someone With a Printer

"Hey, can you print this for me?" Now you've sent a potentially sensitive document to someone else's inbox. And they'll get to it... eventually.

Cost: Free (plus a favor you owe) Time: Unknown Privacy: 🤷

Option 3: "Print" From Your Phone

Open email → tap Share → tap Print → discover your phone isn't connected to a printer → Google "how to connect phone to printer" → give up.

Cost: Free if you can figure it out Time: 10 minutes of frustration, or infinity if it doesn't work Privacy: Fine, but the success rate is about 40%

Option 4: The Manual Desktop Method

Open your email on a computer. Click Print. Select printer. Print.

This works. It's also the same method people used in 1998. And if you need to print more than a few emails per day, it's a massive time sink.

The 2026 Answer: Print From Your Own Printer, Automatically

Here's the modern approach. Instead of going to a printer, make the printer come to you.

Set up email-to-print software on a computer connected to your printer. Every email that matches your rules prints automatically — no clicking, no forwarding, no FedEx trips.

You send yourself an email (or someone else sends you one), and it's printed before you walk over to the tray.

The Gmail Label Trick

This is the simplest setup for "where can I print an email?" situations:

1. In Gmail, create a label called "Print"
2. In AutoPrintEmail, watch the "Print" label
3. When you need to print any email, just label it "Print" — from your phone, tablet, laptop, anywhere

This works from any device. You're in a meeting on your phone? Label the email. You're on your iPad at a coffee shop? Label the email. By the time you get to your printer, it's already printed.

The Outlook Folder Method

Same idea, different email:

1. In Outlook, create a folder called "Print"
2. Set up an Outlook rule: move emails matching certain criteria to the "Print" folder
3. AutoPrintEmail watches the folder and prints automatically

Or skip the rule entirely — just drag any email to the "Print" folder when you need it printed.

What Can You Print?

Pretty much everything:

If it's in the email or attached to it, AutoPrintEmail can print it.

Common Scenarios

"I need to print a boarding pass"

Forward it to your email (or it's already there). Label it "Print." By the time you pack your bag, it's waiting at your printer.

"I need to print a shipping label"

E-commerce sellers do this dozens of times per day. Set up a rule to auto-print all attachments from your shipping provider (FedEx, UPS, USPS). Labels print as they arrive.

"I need to print an invoice for my records"

Accounting teams auto-print vendor invoices for AP workflows. Set a rule for specific senders and every invoice prints automatically. Check out our invoice automation guide.

"I need to print a contract someone sent me"

Real estate agents and legal professionals use this daily. Documents from DocuSign, HelloSign, or PandaDoc print the moment they arrive.

"I need to print something at the office, but I'm at home"

If AutoPrintEmail is running on your office computer, just label the email "Print" from your phone. It'll be waiting for you tomorrow morning.

The Gmail Label Trick

This is the simplest setup for "where can I print an email?" situations:

1. In Gmail, create a label called "Print"
2. In AutoPrintEmail, watch the "Print" label
3. When you need to print any email, just label it "Print" — from your phone, tablet, laptop, anywhere

This works from any device. You're in a meeting on your phone? Label the email. You're on your iPad at a coffee shop? Label the email. By the time you get to your printer, it's already printed.

The Outlook Folder Method

Same idea, different email:

1. In Outlook, create a folder called "Print"
2. Set up an Outlook rule: move emails matching certain criteria to the "Print" folder
3. AutoPrintEmail watches the folder and prints automatically

Or skip the rule entirely — just drag any email to the "Print" folder when you need it printed.

What Can You Print?

Pretty much everything:

If it's in the email or attached to it, AutoPrintEmail can print it.

How It Works

AutoPrintEmail is a desktop app that connects to your email account and prints matching emails to your local printer. Here's the setup:

Step 1: Download AutoPrintEmail on a computer connected to your printer

Step 2: Connect your email — Gmail, Outlook, or any IMAP provider

Step 3: Create a print rule. For example:

Watch: Gmail label "Print"
Print: Email body + attachments
Printer: My Home/Office Printer

Watch: Gmail label "Print"
Print: Email body + attachments
Printer: My Home/Office Printer

Step 4: Done. Any email you label "Print" in Gmail automatically prints.

That's it. Label an email on your phone → it prints at home/office. Forward an email to yourself → it prints. Someone sends you a document → it prints.

No FedEx. No USB drives. No "can you print this for me?"

The Gmail Label Trick

This is the simplest setup for "where can I print an email?" situations:

1. In Gmail, create a label called "Print"
2. In AutoPrintEmail, watch the "Print" label
3. When you need to print any email, just label it "Print" — from your phone, tablet, laptop, anywhere

This works from any device. You're in a meeting on your phone? Label the email. You're on your iPad at a coffee shop? Label the email. By the time you get to your printer, it's already printed.

The Outlook Folder Method

Same idea, different email:

1. In Outlook, create a folder called "Print"
2. Set up an Outlook rule: move emails matching certain criteria to the "Print" folder
3. AutoPrintEmail watches the folder and prints automatically

Or skip the rule entirely — just drag any email to the "Print" folder when you need it printed.

What Can You Print?

Pretty much everything:

If it's in the email or attached to it, AutoPrintEmail can print it.