Privacy Policy

Last updated: March 4, 2026

1. Information We Collect

We collect the following types of information:

Email account credentials and settings
Email content for printing purposes
Printer configuration and settings
Application usage data and analytics
System information for compatibility
Error logs for troubleshooting

2. How We Use Your Information

Your information is used to:

Connect to your email accounts for automatic printing
Process and format emails for printing
Configure printer settings and preferences
Improve application performance and reliability
Provide customer support and troubleshooting
Ensure compatibility with your system

3. Data Storage and Security

We implement industry-standard security measures to protect your data:

Local storage of email credentials on your device
Encryption of sensitive data in transit and at rest
Secure authentication with email providers
No cloud storage of your email content (except for temporary document conversion — see Section 4)
Regular security updates and patches

4. Email Privacy and Access

Regarding your email data:

Email content is processed locally on your device
We do not store or transmit email content to our servers
Email credentials are stored securely on your local machine
You control which emails are printed and when
You can revoke email access at any time

Document Conversion

Certain attachment formats (such as Word, Excel, and PowerPoint files) cannot be printed directly. When these attachments are detected, they are securely uploaded to our servers, converted to PDF, and the converted file is sent back to your device for printing. Both the original and converted files are automatically deleted from our servers within 24 hours. All transfers are encrypted in transit. All other processing continues to happen locally on your device.

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5. Your Rights

You have the right to:

Access and modify your stored preferences
Delete your email account connections
Uninstall the application and remove all data
Control which emails are automatically printed
Disable automatic printing features

6. Data Retention

Data retention policies:

Email credentials are stored locally until you remove them
Application settings are retained on your device
Usage logs are kept locally for troubleshooting
No email content is retained after processing
Data is removed when you uninstall the application

7. Third-Party Services

We interact with third-party services for:

Email provider authentication (Gmail, Outlook, etc.)
Application updates and distribution
Crash reporting and analytics
Customer support services
Advertising and audience-building (Google Ads Customer Match, Meta Custom Audiences, Microsoft Ads Customer Match)

These services have their own privacy policies and data handling practices.

8. Advertising and Customer Match

We use advertising platforms — Google Ads, Meta (Facebook / Instagram), and Microsoft Advertising — to grow our user base and to avoid showing acquisition ads to people who already use our product.

For these purposes we may upload your email address as a hashed (SHA-256) value to the platforms' Customer Match features. The platforms use the hashed email to (a) build lookalike audiences of people similar to our existing users, and (b) exclude existing customers from acquisition campaigns. Your raw email address is never sent to advertising platforms — only the cryptographic hash is.

You can opt out at any time by deleting your account, which removes you from the source list before the next sync. You can also opt out at the platform level via Google's Ad Settings, Meta's Ad Preferences, or your Microsoft account's privacy dashboard.

9. Updates to Privacy Policy

We may update this policy periodically. We will notify you of significant changes through the application or via email.

10. Contact Us

For privacy-related questions or concerns, please contact us atsupport@autoprint.email