Auto-Print Faxes From Email, Without a Fax Machine
Print incoming faxes automatically from iFax, SRFax, Ooma, RingCentral, eFax or Fax.Plus. No fax machine, no phone line, and nobody opening emails to print.
Most offices dropped the fax machine years ago. The fax number moved to an online service, and faxes now land in an inbox as a PDF.
But the paper still matters. Referrals, prescriptions, signed forms and purchase orders still get printed, filed and handed over. So someone opens every fax email and clicks Print. When that person is busy or out, faxes sit unread.
None of the big fax services print for you. That is the gap AutoPrintEmail fills.
Your fax service receives it
Keep your fax number on iFax, SRFax, Ooma, RingCentral, eFax, Fax.Plus or any service that emails faxes as attachments.
It lands in your inbox
Gmail, Microsoft 365, Outlook or any IMAP mailbox. A shared "fax@" inbox works well.
AutoPrintEmail prints it
The app on your office computer sees the email and sends the fax PDF straight to your printer. Nobody touches it.
The fax has to arrive as an attachment, ideally a PDF. A notification with no file has nothing to print. Here is where that setting lives:
| Service | Where to set it | Watch out for |
|---|---|---|
| iFax | My Notifications > Inbound > turn on "New fax received" email. Faxes arrive as a PDF attachment. | Email delivery is off until you switch it on, and receiving needs the Plus plan or above. |
| SRFax | Settings > Receiving Faxes. Add the inbox you connect to AutoPrintEmail and choose PDF. | A "notify only" option sends the email without the fax. Keep the attachment on. |
| Ooma Office | Add Virtual Fax to the extension. Received faxes are emailed as a PDF attachment. | Send them to one inbox that the print computer watches, not to each user. |
| RingCentral Fax | Messages & Notifications > Advanced > tick "Include attachment with email". | Unticked, the email is just a notice with nothing to print. |
| eFax | MyAccount > Preferences > Receive Fax Options. Pick PDF. | Avoid EFX, eFax’s own format, which a printer cannot read. |
| Fax.Plus | Settings > Faxing > Notification > Email, then choose "notify and attach". | The free plan cannot receive faxes. Basic ($6.99/month) and up can. |
Menu names change. If yours looks different, search your fax service's help for "fax to email attachment".
If the inbox only gets faxes, you need no rule at all. Everything prints. If faxes share an inbox with other mail, add one rule:
- Sender contains your fax service's domain, for example
ifaxapp.com,srfax.com,ooma.comorfax.plus. Open one real fax email and copy the domain from its From line. - Match ALL with Subject contains "fax" if the service also sends you newsletters or receipts.
- Give the rule its own printer if faxes should come out somewhere different from the rest of your email.
Best setup: give faxes their own inbox. Then turn off Print message body for that account and keep Print attachments on. You get the fax pages without an extra sheet of notification text. It also protects you from phishing: fax sender addresses are often faked, and a fake "you have a fax" email with no attachment then prints nothing.
Step-by-step guide: auto-print incoming faxes.
- The fax never reaches us. The app downloads the PDF from your mailbox and prints it on your computer. PDFs are never uploaded for conversion.
- Keep sender and subject off our servers. Turn off "Email metadata in print history" and your dashboard only records that something printed, when, and on which printer. No sender, no subject, no file names.
- Your fax service is the one holding the fax. If you handle patient data, pick a plan that offers a BAA. SRFax, RingCentral, eFax and Fax.Plus each offer one on some plans.
More on medical paperwork: healthcare document printing.
A Real Setup: No More $60 Phone Line
One of our customers was paying about $60 a month for a phone line used only for faxes. He moved the number to Fax.Plus, and AutoPrintEmail prints each fax as it arrives. Same paper in the tray, no line to pay for.
Read how he set it upWhat Our Users Say
Composite examples of common setups, not quotes from a named customer. Read our verified reviews.
"We dropped the phone line we only kept for faxes. Faxes come in as email now and print on their own, same as the old machine did."
Home office, formerly on a fax line
"Referrals come through our online fax and used to wait in the inbox until someone had a minute. Now they are on the tray before the patient calls."
Physical therapy clinic
"Enrollment forms still arrive by fax. We point the fax service at one inbox and every page prints at the back office."
Benefits administration office
Frequently Asked Questions
No. An online fax service gives you the fax number and turns each incoming fax into an email. AutoPrintEmail prints that email on any printer your computer can use.
Any service that emails received faxes as an attachment. Customers use iFax, SRFax, Ooma Office, Fax.Plus and others, and RingCentral and eFax work the same way once the attachment setting is on.
Usually the email has no attachment. Check that your fax service is set to attach the fax, not just notify you. If it sends an unusual format such as eFax’s EFX, switch it to PDF. If you use rules, make sure the sender matches the From line of a real fax email.
Yes. Give the fax rule its own printer and everything else keeps using the account’s default printer. Or send faxes to their own inbox and pick a printer for that account.
The fax is printed on your computer and never uploaded to us. For patient data, use a fax plan with a BAA, and turn off "Email metadata in print history" so sender and subject lines are not stored in your dashboard.
Yes. The app prints from the computer it runs on, so that computer needs to be awake. Our help center explains how to stop Windows or a Mac from sleeping.
A 3-day free trial with no card, then $14.99 a month or $199 once for a lifetime license. Offices with several print computers can use the Team plan.
Ready to get started?
Start printing your emails today.
Nearly 90,000 emails have printed themselves so far — no one opening an inbox, no one clicking print.