Question 1

What is email-to-print software?

Accepted Answer

Email-to-print software automatically prints incoming emails (and their attachments) to a physical printer as they arrive in your inbox. AutoPrintEmail is email-to-print software for Windows, macOS, and Linux that works with Gmail, Outlook, and any IMAP provider.

Question 2

How is this different from clicking Print in Gmail?

Accepted Answer

AutoPrintEmail prints incoming emails automatically as they arrive. You never see them first or have to click anything. This is the entire point: emails that need to become paper (orders, invoices, intake forms, faxes) end up on the printer without anyone touching them.

Question 3

Is AutoPrintEmail an Outlook plugin or add-in?

Accepted Answer

No. AutoPrintEmail is a standalone desktop app. It connects directly to your inbox via OAuth2 or IMAP. Outlook does not need to be installed or running. This is more reliable than Outlook plugins, which break when Outlook updates.

Question 4

What operating systems does it work on?

Accepted Answer

Windows, macOS, and Linux. The desktop app runs in the system tray (Windows / Linux) or menu bar (macOS).

Question 5

How do I auto print emails from Gmail?

Accepted Answer

Install AutoPrintEmail, sign in to your Google account via OAuth, pick which Gmail label or filter to watch, and select your printer. From then on, every matching Gmail message prints automatically.

Question 6

How do I auto print emails from Outlook?

Accepted Answer

Same flow as Gmail. Install the app, sign in with Microsoft (works for personal Outlook.com and Microsoft 365 business accounts), pick the Outlook folder or rule, and select your printer.

Question 7

Can I use it with my regular IMAP email provider?

Accepted Answer

Yes. Fastmail, Zoho, ProtonMail Bridge, your own self-hosted server — anything that speaks IMAP works. You provide the IMAP server, username, and password during setup; those credentials stay on your machine.

Question 8

How long does setup take?

Accepted Answer

Roughly 2-5 minutes. Install, sign in, pick a label, pick a printer. The longest step is usually finding which Gmail label or Outlook folder you want.

Question 9

Do I need IT support to install it?

Accepted Answer

No. The app is a normal desktop application — same install flow as Chrome, Slack, or Zoom. If you can use Gmail, you can set up AutoPrintEmail.

Question 10

What is the best HP ePrint replacement?

Accepted Answer

AutoPrintEmail is the direct functional successor to HP ePrint, which HP discontinued on January 31, 2023. AutoPrintEmail provides the same email-to-printer workflow but works on any printer (not just HP) and runs as software on a Windows or macOS machine instead of being built into the printer.

Question 11

What is the best Google Cloud Print replacement?

Accepted Answer

For the specific use case of auto-printing emails to a network printer, AutoPrintEmail is the modern successor to Google Cloud Print (which shut down on December 31, 2020). For broader remote-print-from-Chrome, PaperCut Mobility Print and similar tools cover the rest of the gap.

Question 12

Can I still use AutoPrintEmail if my HP printer no longer supports ePrint?

Accepted Answer

Yes. AutoPrintEmail does not require any built-in cloud feature on the printer. As long as your computer can print to it (via Wi-Fi, USB, or network), AutoPrintEmail can use it. ePrint sunset is irrelevant to our setup.

Question 13

Does AutoPrintEmail work like a fax machine for received faxes?

Accepted Answer

Yes. Pair an online fax service (Fax.plus, eFax, HelloFax) with AutoPrintEmail. Incoming faxes arrive as email attachments and print automatically — same end result as a 1995-era fax machine, without the $40-80/month POTS phone line.

Question 14

What printers does it support?

Accepted Answer

Any printer your computer can already print to. Brother, HP, Epson, Canon, Xerox, Lexmark, network printers, USB printers, AirPrint, IPP — if your operating system sees the printer, AutoPrintEmail can use it.

Question 15

Does it work with thermal POS receipt printers?

Accepted Answer

Yes. Star Micronics, Epson TM, Brother RJ — anything that is recognised by your OS as a printer. Common for restaurants and retail counters.

Question 16

Can I print to multiple printers?

Accepted Answer

Yes, on the Teams plan. Different inboxes (or different filters within an inbox) can route to different printers. Useful for shops with separate counters, kitchens, or order vs. invoice flows.

Question 17

Does it work with my old printer?

Accepted Answer

If your operating system can still print to it, yes. AutoPrintEmail uses the same OS-level driver as Word or Chrome — there is no separate driver requirement.

Question 18

How much does AutoPrintEmail cost?

Accepted Answer

Either $14.99/month or $199 one-time for the Lifetime plan (recommended — pay once, own forever, includes all future updates). Free 3-day trial, no credit card required.

Question 19

Is there a free trial?

Accepted Answer

Yes. 3 days, no credit card required. Cancel before the trial ends to pay nothing.

Question 20

What is the difference between Monthly and Lifetime?

Accepted Answer

Lifetime is a $199 one-time payment with all future updates included; Monthly is $14.99/month, cancel anytime. Both include unlimited email accounts and priority support. Lifetime pays for itself after about 13 months.

Question 21

Is there a Teams plan?

Accepted Answer

Yes. The Teams plan adds multi-seat access and per-counter print routing for shops with multiple counters or kitchen/front-of-house workflows. See the pricing page for current tier costs.

Question 22

Where do my emails get processed?

Accepted Answer

On your own computer. AutoPrintEmail does not relay or store the content of your emails on our servers. The desktop app fetches messages directly from your inbox and prints them locally.

Question 23

How does AutoPrintEmail connect to my email?

Accepted Answer

Via OAuth2 for Gmail and Outlook (the same "Sign in with Google" or "Sign in with Microsoft" flow you use everywhere — we never see your password), or via IMAP with credentials stored on your local machine for other providers.

Question 24

Can I revoke access?

Accepted Answer

Yes, at any time. For Gmail / Google Workspace: revoke in your Google Account settings under Third-Party Access. For Outlook / Microsoft 365: revoke in your Microsoft Account permissions page. For IMAP accounts: uninstall the app or change the password.

Question 25

Is it HIPAA-compliant?

Accepted Answer

Email content is processed locally on your machine, never on our servers, which is the privacy model many regulated workflows require. We can sign a BAA on the Teams plan if you need formal HIPAA coverage; reach out via the contact form.

Question 26

What happens if my printer is offline?

Accepted Answer

The app queues print jobs and automatically retries when the printer comes back online. Nothing is lost.

Question 27

Does it work when I close my laptop?

Accepted Answer

It needs to be running and the computer needs to be awake. You can close the app window — it keeps running in the system tray / menu bar — but the machine must not be asleep. On laptops, set the power profile to "always on" or "never sleep" while plugged in.

Question 28

Why is the auto-print not working?

Accepted Answer

Usual suspects in order: (1) the matching label or folder is empty (check your filter), (2) the printer is not connected at the OS level (try printing a test page from Word or Chrome), (3) the OAuth grant expired (re-sign-in from Settings). The dashboard surfaces a status indicator for each connected inbox to help diagnose.

Question 29

What if I want to stop auto-printing temporarily?

Accepted Answer

Pause the inbox from the dashboard, or quit the app. Both stop auto-printing without losing your configuration.

AutoPrintEmail FAQ

Email to print basics

Setting it up

Replacements for discontinued services

Printers and compatibility

Pricing

Privacy and security

Troubleshooting

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