Sign Up and Add Your First Email Account

You have an inbox that fills up all day. Orders, invoices, faxes, dispatch sheets. Someone opens each one and clicks print.

This guide connects that inbox to AutoPrintEmail so every new email prints on its own. Sign up, sign in to the mailbox, pick the printer. About 2 minutes, and the next email that arrives comes out on paper.

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Table of Contents

• Download and Install
• Sign Up
• Choose What to Connect
• Start Your Free Trial
• Connect Your Mailbox
  • Gmail or Google Workspace
  • Outlook or Microsoft 365
  • Any other provider (IMAP)
• Select Mailboxes
• Choose Which Emails Count
• Set Up Filtering Rules
• Pick the Printer
• Review & Save
• You're All Set
• Next Steps

Download and Install

Download AutoPrintEmail for the computer that's connected to the printer from our download page:

• Windows: the Microsoft Store (recommended) or the .exe. See Install on Windows.
• Mac: the .dmg, then drag AutoPrintEmail to Applications. See Install on a Mac.
• Linux: .deb, .rpm or AppImage. See Install on Ubuntu, Debian or Mint.

Open the app once it's installed.

Sign Up

When you first open AutoPrintEmail, you'll see the welcome screen.

Sign up with whichever is easiest:

• Email: type your email and we send you a sign-in link. No password.
• Sign in with Google or Sign in with Microsoft.

Signing up creates your account, which is also your team: you start as a team of one computer. You can add more later. See How Accounts and Teams Work.

Choose What to Connect

Next, pick what AutoPrintEmail should print from. For this guide, click Email.

Printing Shopify labels or sending jobs from your own software? See Set Up AutoPrintEmail for Shopify or the Print Jobs API.

Start Your Free Trial

Click Start free trial. It's 3 days, no card needed. See What Happens When Your Free Trial Ends.

Connect Your Mailbox

On Add Email Account, pick your provider from the Email Provider list.

Gmail or Google Workspace

1. Choose Gmail/Google Workspace.
2. Click Sign in with Gmail/Google Workspace.
3. Pick the account and allow AutoPrintEmail to read your email.

You land back in the app.

Outlook or Microsoft 365

1. Choose Outlook/Microsoft 365.
2. Click Sign in with Outlook/Microsoft 365.
3. Sign in to the mailbox and accept the permissions.

Microsoft always shows its own sign-in form here, even if your browser is already signed in to a Microsoft account. That's deliberate: it means you can connect a work Microsoft 365 mailbox while your browser is signed in to a personal Outlook.com or Hotmail account, without the personal one being picked for you. You'll type that mailbox's password once, during setup.

Microsoft says Need admin approval? See Microsoft 365 Asks for Admin Approval. Connecting a shared mailbox like orders@? See Auto-Print From a Microsoft 365 Shared Mailbox.

Any other provider (IMAP)

Yahoo, iCloud, Zoho, FastMail, your web host's email and most others work too.

1. Pick your provider from the list. The server settings fill in for you. Not listed? Pick Custom and fill in IMAP Host and Port from your provider's help page (port 993 with Use TLS/SSL on is the usual).
2. Enter your email address and your password. Many providers want an app password here rather than your normal one; their help pages show how to make one.
3. Click Connect & Continue.

Select Mailboxes

Choose which folders to watch. Inbox is ticked for you. Add any other folder or label that new emails land in, then click Continue.

Choose Which Emails Count

On Email Filter Settings:

• Print emails from: only emails received after this date and time print. It starts 24 hours back, so a test you sent yourself today still prints, but older mail doesn't all come out at once. Move it to now if you'd rather start clean.
• Only print unread emails: on by default, so anything you've already read is skipped. Turn it off if someone reads the emails on their phone before they print. See Why Emails Read on Phone Don't Print.

Set Up Filtering Rules

• Print all emails: every new email prints. Right for a dedicated orders@ or invoices@ inbox.
• Set up custom rules: only print emails that match, like a sender or a word in the subject.

You can change this any time. See Print Rules Explained.

Pick the Printer

Choose the Printer and check the main settings: Page size, Copies and Margins. Click Print test page to make sure it comes out right.

Further down you choose what part of each email prints: Print message body, Print attachments, Print PDFs, Print images, and whether to Mark emails as read after printing. Every setting is explained in Printer Settings.

Review & Save

Check the summary of the mailbox, folders, printer and options, then click Save & Start Monitoring.

You're All Set

The dashboard shows your mailbox as connected. From now on, every new email that passes your settings prints on its own. Send yourself a test email to see it happen.

Next Steps

• Keep the computer awake, or nothing prints while it sleeps: Windows, Mac.
• Get an alert if printing stops: Telegram, Discord or email alerts.
• Change anything later: Edit or Remove an Email Account.
• Add another computer or printer location: Add a Computer or Team Member.