Batch Print Outlook Emails: The Fix for New Outlook's Missing Feature

You just updated to the New Outlook. You select 20 emails, right-click, and... no batch print option.

Welcome to the club.

Microsoft quietly removed batch printing, drag-and-drop printing, and several other features that power users relied on daily. If you're someone who prints dozens (or hundreds) of emails a day, this is a nightmare.

Let's fix it.

Table of Contents

• What Microsoft Removed in New Outlook
• Why Did Microsoft Remove Batch Printing?
• The Fix: Automatic Email Printing
• How It Works
• Batch Printing vs Auto Printing
• Real Use Cases
• What About Workarounds?
• Get Started

What Microsoft Removed in New Outlook

The "New Outlook" (the redesigned app that's replacing classic Outlook on Windows) dropped several printing features:

• Batch printing — selecting multiple emails and printing them all at once
• Drag-and-drop — dragging emails to a printer shortcut
• Quick print from list view — printing without opening each email individually
• Advanced print settings — less control over paper size, margins, and layout

If you're in logistics, legal, healthcare, or any industry where printing emails is part of the workflow, this is a real problem. You're now stuck opening each email one by one and hitting Ctrl+P. For 50 emails, that's 50 open-print-close cycles.

Why Did Microsoft Remove Batch Printing?

Short answer: they rebuilt Outlook from scratch using web technologies. The New Outlook is basically Outlook.com wrapped in a desktop app. Faster to develop, easier to maintain — but they didn't rebuild every feature.

Microsoft's official stance is vague. Community forums are full of people asking for it back. The Feedback Hub has thousands of upvotes on batch printing requests. But there's no timeline for when (or if) it'll return.

You could stick with Classic Outlook for now — Microsoft says it'll be supported until at least 2029. But the writing is on the wall. New Outlook is the future, and batch printing might not come with it.

The Fix: Automatic Email Printing

Here's the thing — batch printing is actually a halfway solution. You still have to:

1. Open Outlook
2. Select the emails
3. Click print
4. Wait
5. Repeat tomorrow

What if the emails just... printed themselves?

That's what AutoPrintEmail does. You tell it which folder to watch (like "Invoices" or "Orders"), and every email that lands there prints automatically. No selecting. No clicking. No opening Outlook at all.

How It Works

1. Download AutoPrintEmail (Windows, Mac, or Linux)
2. Connect your Outlook/Office 365 account via secure OAuth sign-in
3. Pick a folder to watch (e.g., "Invoices", "Print Queue", or your entire inbox)
4. Choose your printer and print settings (duplex, grayscale, copies)
5. Done. Emails print as they arrive. 24/7. Even when Outlook is closed.

It connects directly to Microsoft's servers using OAuth2 Modern Authentication, so it works with MFA and doesn't need app passwords (which Microsoft disabled anyway).

Batch Printing vs Auto Printing

Auto printing doesn't just replace batch printing — it eliminates the need for it entirely.

Real Use Cases

Warehouses and logistics: Shipping manifests and delivery confirmations arrive by email. They need to print immediately, not wait for someone to batch-select them at 4pm.

Legal offices: Contracts, court filings, and client correspondence need paper copies. Dozens of emails per day, each with PDF attachments.

Healthcare: Patient forms, insurance documents, and lab results sent via email need to be printed for physical records.

Restaurants: Online order confirmations from Shopify, UberEats, or DoorDash need to hit the kitchen printer the second they arrive.

Accounting: Invoices from Stripe, QuickBooks, or Xero arrive by email and need printed copies for filing.

In all of these cases, batch printing was never the right solution — it was just the best one available. Auto printing is what they actually needed.

What About Workarounds?

You might've seen these suggestions online:

• VBA macros — Only work in Classic Outlook, break after updates, require developer skills
• Power Automate — Can trigger actions on email arrival but can't print locally
• Third-party Outlook plugins — Require Outlook to be open, often conflict with updates
• Print to PDF then batch print PDFs — Multiple extra steps, still manual

None of these are reliable long-term solutions. They all depend on Classic Outlook, COM add-ins, or manual steps that defeat the purpose.

Get Started

AutoPrintEmail comes with a free 3-day trial. No credit card required. No limits. Cancel anytime.

After that, it's $99 for a lifetime license. Not per month. Not per year. One payment, yours forever.

Download AutoPrintEmail and stop fighting with Outlook's missing features.

Because your emails should print themselves — whether Microsoft agrees or not.