Edit or Remove an Email Account

Set it up once and it just prints. But passwords change, printers get replaced, and the inbox starts getting newsletters you don't want on paper. Here's where to change every part of a connected mailbox.

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Table of Contents

• Open the Account
• Sign In Again or Change the Password
• Choose Which Folders Are Watched
• Change Which Emails Print
• Change the Printer or Print Options
• Pause Printing
• Remove a Mailbox
• Troubleshooting
  • "Authentication failed" or "needs reconnecting"
  • Printer not in the list
  • Changes not saving

Open the Account

Click Manage Connections in the sidebar. Each connected mailbox has a card with three controls:

• Manage opens the settings below.
• The Forwarding switch stops and starts printing for this mailbox. Next to it you'll see Running or Paused.
• Delete removes the mailbox from AutoPrintEmail.

Click Manage. The settings open in four tabs: Credentials, Mailboxes, Rules and Print. Make your changes, then click Save Changes.

Sign In Again or Change the Password

Open the Credentials tab.

• Gmail or Microsoft 365 / Outlook: click Sign in with ... and sign in to the same mailbox again. Do this when AutoPrintEmail says the account needs reconnecting, for example after a password change or after permissions were removed in your Google or Microsoft account.
• Any other provider: type the new password in Password / App Password. If your provider uses app passwords, make a fresh one in its security settings.

Then click Save Changes.

Choose Which Folders Are Watched

Open the Mailboxes tab and tick the folders or labels new emails land in. Inbox is the usual one. Changes apply as soon as you save.

Change Which Emails Print

Open the Rules tab. With no rules, every email prints. Click Add Rule to print only some emails, or to skip some.

Each rule has a name, When this matches (Print it or Don't print it), one or more conditions (Subject contains, Sender contains, Sent to contains), and optional copies and printers.

A "Don't print" rule always beats a print rule. The full logic, with examples, is in Print Rules Explained.

Change the Printer or Print Options

Open the Print tab. At the top, Print emails from and Only print unread emails decide which emails count at all (more on unread).

Under Printers, each card is one printer, with its own paper size, margins, scale, copies, tray, colour and double-sided settings, plus Print test page. Pick a different printer in the card to switch printers, or Add printer to print on two.

Every setting is explained in Printer Settings.

Pause Printing

Turn off the mailbox's Forwarding switch on Manage Connections. It shows Paused, stays connected, and prints nothing until you switch it back on. To pause every mailbox at once, use Pause Printing in the tray menu.

Remove a Mailbox

Click Delete on the mailbox card and confirm. This only disconnects it from AutoPrintEmail. Nothing in the mailbox itself is touched.

Troubleshooting

"Authentication failed" or "needs reconnecting"

• Gmail or Microsoft 365: sign in again on the Credentials tab, as above.
• Other providers: check the password, or make a new app password. Some providers turn off IMAP access until you switch it on in their settings.
• Microsoft says Need admin approval: see Microsoft 365 Asks for Admin Approval.

Printer not in the list

• Check it's on and installed on this computer: it should print from any other app.
• Click Refresh printers next to the printer list.

Changes not saving

• Make sure you clicked Save Changes before closing the window.
• Still stuck? Send us your logs.