Edit or Remove an Email Account

Need to change which printer an account uses? Update your IMAP password? Or remove an account entirely? This guide covers all account management tasks.

Table of Contents

• Access Account Settings
• Re-authenticate OAuth Accounts (Gmail/Outlook)
• Update IMAP Credentials
• Change Printer
• Update Print Options
• Configure Mailboxes
• Configure Filters & Rules
• Pause Monitoring
• Remove an Account
• Troubleshooting
  • "Authentication failed" error
  • Printer not showing in dropdown
  • Changes not saving

Access Account Settings

Click the Manage Accounts sidebar menu item, then find the email account you want to edit and click the Manage button.

This opens the account settings panel.

Re-authenticate OAuth Accounts (Gmail/Outlook)

If you see an authentication error, you may need to re-connect your account:

1. Open account settings
2. Click Re-authenticate or Reconnect
3. Sign in again with Google or Microsoft
4. Grant permissions when prompted

This is sometimes needed after:

• Changing your email password
• Revoking app permissions in your Google/Microsoft account
• Extended periods of inactivity

Update IMAP Credentials

For IMAP accounts, if your password changed:

1. Open account settings
2. Enter your new password in the Password field
3. Click Save

If you're using an app-specific password (required for some providers), generate a new one from your email provider's security settings.

Change Printer

To print to a different printer:

1. Open account settings
2. Click the Printer dropdown
3. Select your new printer

The change takes effect immediately. New emails will print to the selected printer.

Update Print Options

You can adjust these print settings at any time:

• Copies - Print multiple copies of each email
• Double-sided - Enable or disable duplex printing
• Paper size - Switch between Letter, A4, or other sizes

Configure Mailboxes

Change which email folders AutoPrintEmail monitors:

1. Open account settings
2. Click the Mailboxes tab
3. Check or uncheck the folders you want to monitor

Common mailboxes include:

• Inbox - Your main incoming emails (enabled by default)
• Sent - Print copies of emails you send
• Custom folders/labels - Any folders you've created for organization

Changes take effect immediately. AutoPrintEmail will start or stop monitoring the selected folders right away.

Configure Filters & Rules

Control exactly which emails get printed using rules to prinnt specific emails. Click Add Rule to create a new rule.

Each rule has the following options:

Rule Name

Give your rule a descriptive name (e.g., "Print invoices" or "Orders from Amazon"). This helps you identify rules later.

Match Mode

Choose how multiple conditions are evaluated:

• Match ANY condition (OR) - Print if at least one condition matches. Use this when you want to catch emails from multiple sources.
• Match ALL conditions (AND) - Print only if every condition matches. Use this for more precise filtering.

Conditions

Add one or more conditions to filter emails:

• Sender contains - Match emails from specific senders (e.g., "invoices@supplier.com" or "@company.com")
• Subject contains - Match emails with specific words in the subject line (e.g., "Invoice" or "Order Confirmation")

Click Add Condition to add multiple conditions to a single rule.

Number of copies (optional)

Override the account's default copy count for emails matching this rule. Leave as "Use account default" to use your standard setting, or enter a specific number if certain emails need more copies (e.g., print 3 copies of shipping labels).

Rule Enabled

Toggle this to enable or disable the rule. Useful for temporarily stopping a rule without deleting it.

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You can create multiple rules. An email will print if it matches any of your enabled rules.

Tip: Start with broader rules and narrow them down if you're getting too many prints.

Pause Monitoring

To temporarily stop printing emails without removing the account:

1. Open account settings
2. Toggle Monitoring to off

The account stays connected but won't print new emails until you re-enable monitoring.

Remove an Account

To completely remove an email account:

1. Click Delete button
2. Confirm the removal

This removes the account from AutoPrintEmail. It does not affect your email account itself - your emails are safe.

Troubleshooting

"Authentication failed" error

• For Gmail/Outlook: Click Re-authenticate and sign in again
• For IMAP: Double-check your password and server settings

Printer not showing in dropdown

• Make sure your printer is turned on and connected
• Try restarting AutoPrintEmail
• Check that your printer appears in your system's printer settings

Changes not saving

• Check your internet connection
• Try closing and reopening the app
• Contact support if the issue persists