How to Print Emails in Bulk (Gmail, Outlook, and IMAP)

You need to print 200 emails. Maybe it's an audit. Maybe it's a legal discovery request. Maybe your boss just walked in and said "I need hard copies of every vendor invoice from Q1."

So you open Gmail. Click the first email. Ctrl+P. Select printer. Print. Go back. Click the next one. Ctrl+P. Select printer. Print. Go back.

By email number 12, you're questioning your career choices. By email 40, you're googling "how to print multiple emails at once." By email 80, you're considering a different profession entirely.

Here's the thing: there is no built-in bulk print option in Gmail. And Microsoft just removed it from New Outlook too.

Let's fix this.

Table of Contents

• The Problem: No Email Client Has Good Bulk Printing
  • Gmail: Zero Bulk Print Support
  • Outlook: Microsoft Took It Away
  • IMAP Email (Yahoo, Zoho, ProtonMail, etc.)
• Manual Workarounds (And Why They're Terrible)
  • Workaround 1: Classic Outlook Batch Print
  • Workaround 2: Google Takeout Export
  • Workaround 3: Save as PDF, Then Batch Print
  • Workaround 4: Browser Extensions
  • Workaround 5: VBA Macros in Outlook
• The Permanent Solution: Automated Bulk Printing
• Setup Guide: Gmail Bulk Printing
• Setup Guide: Outlook / Office 365 Bulk Printing
• Setup Guide: IMAP Bulk Printing
• Filtering: Print Only What You Need
• How Many Emails Can You Print?
• Pricing
• TL;DR

The Problem: No Email Client Has Good Bulk Printing

It's 2026, and printing multiple emails is still painful across every major platform.

Gmail: Zero Bulk Print Support

Gmail has no "Select All + Print" feature. Never has. Google's official suggestion? Print emails one at a time using Ctrl+P.

Here's what Gmail's print options actually look like:

• Open single email → Print ✓
• Open conversation → Print thread ✓
• Select multiple emails → Print all ✗ ← doesn't exist

You can select 50 emails with the checkbox. You can archive them. Delete them. Label them. Forward them. But print them? Nope.

The Gmail integration was never designed for bulk operations. Google builds for cloud-first users who don't print. But you do.

Outlook: Microsoft Took It Away

Classic Outlook (the desktop app) had batch printing. Select multiple emails, right-click, Print. It worked. People relied on it.

Then Microsoft released New Outlook — and removed batch printing entirely.

No multi-select print. No drag-to-print. No Quick Print from list view. You can print one email at a time, and that's it.

Classic Outlook still supports batch print, but Microsoft is phasing it out. The writing's on the wall.

If you're on Outlook or Office 365, your bulk printing options are disappearing fast.

IMAP Email (Yahoo, Zoho, ProtonMail, etc.)

Most IMAP email clients never had bulk printing in the first place. Thunderbird has a "Print" option per email, but no batch mode. Webmail interfaces are even worse.

Manual Workarounds (And Why They're Terrible)

Let's go through the workarounds you'll find online and why they all fall short.

Workaround 1: Classic Outlook Batch Print

How: Open Classic Outlook → Select multiple emails → Right-click → Quick Print

Problem: Only works on Classic Outlook for Windows. Microsoft is deprecating it. And you still have to manually select the emails every time.

Workaround 2: Google Takeout Export

How: Export your Gmail data via Google Takeout → Download the .mbox file → Open in a mail client → Print from there

Problem: Takes hours. The export includes everything (not just the emails you need). The .mbox format is clunky. And you still need a client that can batch-print from .mbox — most can't.

Workaround 3: Save as PDF, Then Batch Print

How: Open each email → Print to PDF → Save all PDFs to a folder → Select all PDFs → Right-click → Print

Problem: You're still opening each email individually to save it. This just moves the bottleneck.

Workaround 4: Browser Extensions

How: Install a Chrome extension that adds a "Print All" button to Gmail

Problem: Security nightmare. These extensions have access to your entire Gmail. They break when Gmail updates its UI. They require Chrome to be open 24/7. One of them gets compromised and your email data is exposed.

Workaround 5: VBA Macros in Outlook

How: Write a custom VBA script that loops through selected emails and prints each one

Problem: Requires Outlook desktop (Classic). Breaks after updates. Needs developer skills to maintain. IT departments usually block VBA macros for security reasons.

None of these are real solutions. They're duct tape.

The Permanent Solution: Automated Bulk Printing

Instead of trying to force Gmail or Outlook to do something they can't, use a tool designed specifically for printing emails.

AutoPrintEmail is a standalone desktop app that connects to your email account and prints matching emails automatically. No browser extensions. No macros. No manual selection.

Here's why it's the actual answer to bulk printing:

• Prints emails as they arrive — or retroactively print existing emails by date range
• Works with Gmail, Outlook, Office 365, and IMAP — any email provider
• Prints email bodies, attachments, or both — your choice per rule
• Handles PDF, Word, Excel, PowerPoint, and images
• Runs in the background 24/7 — Chrome and Outlook don't need to be open
• Processes everything locally — your emails never touch a cloud server

This isn't a workaround. It's the feature Gmail and Outlook should have built.

Setup Guide: Gmail Bulk Printing

1. Download AutoPrintEmail and install it
2. Click "Add Account" and sign in with Google OAuth
3. Create a print rule:
   • Folder/Label: "Invoices" (or any Gmail label)
   • Print: Email body + attachments
   • Printer: Your office printer
4. Done. Every email in that label prints automatically.

Pro tip: Set up a Gmail filter first. Any email from invoices@vendor.com gets labeled "Print." AutoPrintEmail watches that label and prints everything that lands there.

For more Gmail-specific setup, see our Gmail integration page.

Setup Guide: Outlook / Office 365 Bulk Printing

1. Download AutoPrintEmail and install it
2. Click "Add Account" and sign in with your Microsoft account (OAuth Modern Auth)
3. Create a print rule:
   • Folder: "Inbox" or a specific subfolder like "To Print"
   • Sender filter: *@supplier.com (optional)
   • Print: Email body + attachments
   • Printer: Your office printer
4. Done. Works with New Outlook, Classic Outlook, Office 365, and Exchange.

No more mourning the loss of batch print. You've got something better now.

For the full Outlook setup, visit our Outlook integration page.

Setup Guide: IMAP Bulk Printing

Using Yahoo, Zoho, FastMail, ProtonMail, or a self-hosted email server? No problem.

1. Download AutoPrintEmail and install it
2. Click "Add Account" → Choose "IMAP"
3. Enter your IMAP server, port, username, and password
4. Create a print rule with your folder and filter settings
5. Done.

Works with any email provider that supports IMAP. Most do.

Check our IMAP/POP3 integration page for server-specific settings.

Filtering: Print Only What You Need

Bulk doesn't mean "print everything." AutoPrintEmail lets you control exactly what prints:

You can stack these. "Print all PDF attachments from orders@shopify.com with 'Packing Slip' in the subject." That specific.

How Many Emails Can You Print?

As many as you need. There's no per-print limit. No throttling. No "you've hit your daily quota."

Some numbers from real users:

• Accounting firm: 150+ invoices per day across 3 printers
• Warehouse: 80+ shipping labels per day on thermal printers
• Legal office: 200+ emails during a discovery request over a weekend

AutoPrintEmail keeps going as long as your printer has paper and toner.

Pricing

Two options:

• $199 lifetime — one payment, yours forever, all updates included
• $14.99/month — cancel anytime

Both include a 3-day free trial with no credit card.

When you're printing hundreds of emails, per-print pricing from cloud services would bankrupt you. A one-time $199 payment is the move.

TL;DR

• Gmail has no bulk print feature. Never has.
• New Outlook removed batch printing. Classic Outlook still has it — for now.
• Manual workarounds (Takeout exports, VBA macros, browser extensions) are fragile, insecure, or painfully slow
• AutoPrintEmail connects to Gmail, Outlook, or IMAP and prints matching emails automatically
• Works 24/7 in the background. Handles bodies and attachments. Processes locally.
• $199 lifetime. No per-print fees. No monthly surprise.
• Read the complete automation guide for the full walkthrough.

Download free →