Zoho Mail + AutoPrintEmail: Auto-Print for Zoho Users

You run your business on Zoho. Email, CRM, invoicing — the whole suite.

Then a vendor sends you 14 invoices on a Friday afternoon. Your bookkeeper needs them printed. You open each one. Ctrl+P. Print. Next email. Ctrl+P. Print. Next email...

There has to be a better way.

There is. And no, it's not a Zoho Marketplace app. It's a desktop app that connects to Zoho Mail via IMAP and prints matching emails automatically.

Table of Contents

• Why Zoho Mail Doesn't Have Auto-Print
• How AutoPrintEmail Connects to Zoho
• Step 1: Enable IMAP in Zoho Mail
• Step 2: Generate an App-Specific Password
• Step 3: Set Up AutoPrintEmail with Zoho
• Step 4: Set Your Print Filters
• Use Cases for Zoho Mail Users
• Zoho-Specific Tips
• What About Zoho's Built-In Integrations?
• Pricing for Zoho Users
• TL;DR

Why Zoho Mail Doesn't Have Auto-Print

Zoho Mail is a solid email platform. Great for small businesses. Affordable. Privacy-focused.

But it doesn't have a "print this email automatically" feature. And why would it? That's a niche need.

The Zoho Marketplace has apps for CRM integration, analytics, and email templates. But automatic printing? Nothing.

So you're stuck with Ctrl+P. Or you were.

How AutoPrintEmail Connects to Zoho

AutoPrintEmail connects to Zoho Mail using standard IMAP. No special plugins. No marketplace apps. No API keys.

IMAP is a universal email protocol. If your email provider supports it (Zoho does), AutoPrintEmail can watch your inbox and print matching emails.

Here's the quick version:

1. Enable IMAP in Zoho Mail
2. Generate an app-specific password
3. Enter the Zoho IMAP settings in AutoPrintEmail
4. Pick your printer and filters
5. Done

Let's walk through each step.

Step 1: Enable IMAP in Zoho Mail

Zoho Mail has IMAP disabled by default. You need to turn it on.

For individual accounts:

1. Log in to mail.zoho.com
2. Click the gear icon (Settings)
3. Go to Mail Accounts → your account
4. Find IMAP Access and toggle it ON

For organization accounts (admin):

1. Log in to the Zoho Mail Admin Console
2. Go to Mail Administration → General Settings
3. Under IMAP/POP Access, enable IMAP for your organization
4. Individual users can then enable it in their own settings

This takes about 30 seconds.

Step 2: Generate an App-Specific Password

Zoho requires app-specific passwords for third-party apps when you have two-factor authentication enabled (and you should have 2FA enabled).

1. Go to accounts.zoho.com/security
2. Find App-Specific Passwords (under Multi-Factor Authentication)
3. Click Generate New Password
4. Name it something like "AutoPrintEmail"
5. Copy the generated password

Keep this password handy — you'll need it in the next step.

Note: If you don't have 2FA enabled, you can use your regular Zoho password. But seriously, enable 2FA.

Step 3: Set Up AutoPrintEmail with Zoho

Download AutoPrintEmail if you haven't already. Then:

1. Open AutoPrintEmail
2. Click Add Email Account
3. Select IMAP/POP3 (not Gmail or Outlook)
4. Enter your Zoho IMAP settings:

Regional variations:

If you're outside the US, use the regional IMAP server:

5. Click Connect
6. Select your printer
7. Set up filters (sender, subject, label — whatever you need)
8. AutoPrintEmail starts watching your inbox

Total setup time: about 2 minutes.

Step 4: Set Your Print Filters

This is where it gets useful.

You probably don't want to print every email. AutoPrintEmail lets you filter by:

• Sender — Only print emails from invoices@vendor.com
• Subject — Only print emails with "Invoice" or "Purchase Order" in the subject
• Folder — Only print emails in your "Print Queue" folder
• Attachments — Print only the attachments (PDFs, images), not the email body

For Zoho users, a common setup is:

1. Create a folder in Zoho Mail called "Print"
2. Set up a Zoho mail filter to move certain emails to that folder
3. Point AutoPrintEmail at that folder

Now Zoho handles the sorting. AutoPrintEmail handles the printing. Fully automated.

Use Cases for Zoho Mail Users

Zoho is popular with small businesses. Here are the most common reasons Zoho users set up auto-printing:

Invoices and Bills

Vendor invoices arrive via email. Your AP team or bookkeeper needs paper copies for filing or approval signatures. AutoPrintEmail prints them as they arrive — no manual downloading.

Read more: Invoice automation guide

Purchase Orders

Customer orders come in via email. Your warehouse or fulfillment team needs printed copies to pick and pack. Instead of forwarding emails and waiting, the order prints directly.

Contracts and Agreements

Signed contracts from DocuSign, HelloSign, or PandaDoc arrive as PDF attachments. Auto-print them for your physical filing system.

Shipping Labels

If your e-commerce platform emails shipping labels, AutoPrintEmail can print them the moment they arrive. No more logging into the email, downloading the PDF, opening it, hitting print...

Daily Reports

Automated reports from Zoho Analytics, Zoho CRM, or other tools arrive on schedule. Print them automatically for your morning meeting.

Zoho-Specific Tips

Use Zoho Mail filters + AutoPrintEmail together.

Zoho has solid email filter rules. Use them to pre-sort emails into folders, then point AutoPrintEmail at specific folders. This gives you two layers of control.

Keep your app-specific password secure.

Store it in your password manager. If you ever revoke it in Zoho, AutoPrintEmail will stop connecting — just generate a new one.

Multiple Zoho accounts? No problem.

AutoPrintEmail supports unlimited email accounts. If you have sales@company.com and orders@company.com on Zoho, connect both. Each can have its own printer and filter rules.

Zoho Workplace users too.

If you're on Zoho Workplace (the bundle with Mail, Docs, Sheets, etc.), the IMAP setup is identical. Same servers, same ports, same process.

What About Zoho's Built-In Integrations?

Zoho has Zoho Flow (their automation platform) and various integrations. Could you use those instead?

Zoho Flow can trigger actions when emails arrive, but it doesn't have a "print" action. It can send webhooks, update CRMs, create tasks — but printing requires a local printer, which cloud automation can't access.

Zoho CRM can print records, but not emails.

Zoho Desk has some printing features for tickets, but not general email.

The gap is clear: Zoho handles cloud automation well, but printing is a local operation. You need a desktop app for that. That's exactly what AutoPrintEmail is.

Pricing for Zoho Users

If you're using Zoho, you probably appreciate value. Zoho's whole brand is "enterprise features at SMB prices."

AutoPrintEmail fits the same philosophy:

• $99 one-time — not monthly, not yearly
• Unlimited Zoho accounts
• Unlimited printing
• Works on Windows, Mac, and Linux
• No per-print fees

Compare that to cloud printing services that charge $20-50/month. AutoPrintEmail pays for itself in 2-5 months.

Read more: Our complete pricing breakdown

TL;DR

Zoho Mail + AutoPrintEmail = automatic email printing in 2 minutes.

Setup:

1. Enable IMAP in Zoho Mail settings
2. Generate an app-specific password
3. Enter imap.zoho.com, port 993, SSL in AutoPrintEmail
4. Pick your printer and filters

Why it works:

• No Zoho Marketplace app needed
• Standard IMAP — reliable and universal
• Works with all Zoho Mail plans
• $99 one-time, unlimited printing

Download AutoPrintEmail and connect your Zoho account in under 2 minutes. Check the IMAP setup guide for detailed instructions, or read our automated email printing guide for the full picture.

Your Zoho inbox already does a lot.

Now it prints too.