Print Rules Explained: Choose Which Emails Print

Out of the box, every email in the mailbox prints. That's perfect for a dedicated orders@ inbox. For anything busier, rules let you print only what matters.

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Table of Contents

• Add a rule
• Conditions
• Which emails print
• Extras on a rule
• Common recipes

Add a rule

1. Open AutoPrintEmail and click Manage Connections in the sidebar.
2. Click Manage on the mailbox and open the Rules tab.
3. Click Add Rule and give it a Rule Name.
4. Choose When this matches: Print it or Don't print it.
5. Add one or more Conditions.
6. Click Create Rule, then Save Changes.

Conditions

Each condition checks one thing about the email:

• Subject contains: text in the subject line, like New order or Invoice.
• Sender contains: the sender's name or address, like @supplier.com.
• Sent to contains: the address it was sent to. Great for aliases, like kitchen@yourshop.com.

Matching ignores upper and lower case. With more than one condition, pick the Match Mode: Match ALL conditions (AND) or Match ANY condition (OR).

Which emails print

The Rules tab tells you in plain words, but here's the logic:

• No rules: every email prints.
• Only "Don't print" rules: everything prints except what they match.
• Only "Print it" rules: only emails that match at least one of them print.
• Both kinds: emails that match a "Print it" rule print, unless a "Don't print" rule also matches. "Don't print" always wins.

Extras on a rule

• Number of copies: print two copies of invoices and one of everything else.
• Send this rule's matches to specific printers: send matching emails to a different printer from the mailbox's usual one. See Print Each Email Alias to Its Own Printer.
• Rule Enabled: switch a rule off without deleting it.

Common recipes

• Stop printing emails from one sender
• Print each alias to its own printer
• Print only the PDF attachments